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Beckenham SC Easter Int'l Open 2018 - Final Arrangements

30 Mar 2018 (01:00 AM) - 01 Apr 2018 (01:00 AM)
January, 19 2018
Club Squad,Gold Bridgers,Gold Squad,Silver Squad,Sprint Squad,Top Bridgers,Top Squad ([* ALL Locations *])

Description

 

This page is for Beckenham swimmers ONLY. External clubs should please click here to be redirected to our Open Meets page.

125th Anniversary
Easter International Open Meet 2018

Licence Level 1 - 1LR180255

 

Our Easter International Open Meet is nearly upon us and Beckenham Swimming Club will be welcoming clubs from all over the country along with clubs from Ireland, Belgium and Spain!  The London Aquatic Centre will be a new venue to many swimmers, coaches, officials and parents so please pass this on to everyone involved and take a few moments to read the following information.

 

The London Aquatic Centre

The venue is one of the best swimming venues in the world and we hope provides inspiration for all those competing.

Entry for swimmers, spectators and coaches will be as follows:
  • Friday 30th March from 4pm
  • Saturday 31st March from 7.15am
  • Sunday 1st April from 7.15am

Please ensure you don't arrive early as the security team will restrict entry before these times.

All access to the building for officials, spectators, swimmers and coaches is through the event doors upstairs.  Officials must be carrying their ASA cards at all times.  Coaches must wear their Poolside Passes at all times.

The venue has an exclusive catering contract with its caterers and will not allow spectators to bring their own food/drink. Spectators may be bag searched and asked to dispose of any food/drink. This is not ideal, but is outside of our control - please ensure your swimmers and spectators are aware of this.

We have agreed with the operators that swimmers can bring their own food. They should take any food through with them. Spectators will not be able to give them food during the event unless purchased on site.

Car parking at the LAC is limited. There are eleven (11) blue badge parking spots and these are on a first come first served basis.  

Officials, Spectators, Swimmers and Coaches should park in Westfield Centre, Stratford. The best car park is car park B.  It should take about ten minutes to walk to the Aquatics centre.

For those of you not familiar with the LAC, it is right next door to the London Stadium where West Ham FC plays its home matches.  There will be a fixture on Saturday 31st March at 3pm.  This usually means a lot of congestion in the area building up to and after the game so please be aware.

Coach Packs / Poolside Passes

These will be available to pick up on entering the LAC upstairs.

Sign In

All events for this gala are SIGN IN.  Sign in will take place on poolside.  

The sign in sheets will reflect the programme so please make sure your swimmers are roughly aware of their position for each event in advance to help speed up the process.  This will be very busy for Sessions 2 & 5. Please impress upon your swimmers that they must sign in with their name and not sign in on behalf of anyone else.


Withdrawals

Anyone who has pre-notified me of a withdrawal please note these swimmers will still appear in the programme but they have been crossed-through on the Sign-in Sheets.

For Session 1 we have received a few withdrawals and have replaced these with swimmers on the Reserve Lists so have full heats for each long distance race.  If any of the remaining swimmers on the Reserve Lists wish to now be removed, please can they let me know.

Programmes

Programmes for all Sessions will be available on our website (the main Easter Open Meet 2018 page) from Wednesday 28th March. Note that we will not be selling programmes at the Open itself and urge you just to print out what you need.

Spectator Entry

Spectator entry will be by a coded wrist-band and will be charged at £10.00 per day or £4 per session.  Spectators will be charged at the higher rate for each session (£10 if you enter in Sessions 2 & 5, £8 if you enter in Sessions 3 & 6) and refunds will be given accordingly as long as the spectator leaves before the start of the next Session & turns in their wristband. 

There will be no spectator charge for Friday evening / Session 1.   Children under the age of 10 will gain entry free of charge. 

Session Timings

Please click here for confirmed Session Timings.

Officials

If any officials have yet to advise if they can help us out, please can they email  Jackie Bedford.  The meeting point for those of you who have kindly agree to officiate is downstairs in the Creche.

Raffle

We will be holding a Raffle on the Saturday to raise funds for our swimmers to attend a training camp in Mallorca later this year in October.  We would really appreciate your support with this as we need lots of prizes for this to be successful!  If you do have anything to donate, please email Sharon McSpadden.

Swimzi

Swimzi will be setting up a stall on both the Saturday and Sunday.

Results

We will be issuing a link to live results nearer the time.


Sessions 2-7 
 
Please find below the links to the Accepted Entries & Rejected Entries for Sessions 2-7. As per our Conditions, we have restricted entries to the fastest/individual ages received whilst seeking to ensure that every age is adequately represented in each event. 

Session timings and further information about visiting the London Aquatic Centre will be issued nearer to the event date.
Session 2-7 Accepted Entries
Session 2-7 Rejected Entries
Once again, thank you all for your patience and understanding whilst waiting for this email to be published.  If in the meantime you have any queries, please do not hesitate to contact me openmeets@beckenhamswimmingclub.com

Lindsey Davison
Open Meets Secretary, Beckenham SC

Session 1

Please find below the link to the Accepted Entries for  Session 1, where we have our Long Distance events, along with the links to the Reserve List for each event.  As per our Conditions, these events are an Open Age Group event and we are accepting a maximum of 8 heats for the Girls  800m and 4 heats for the boys  1500m.

We would kindly ask all swimmers on the Accepted Entries list to confirm that they intend to swim; if they advise me that they do not intend to swim I can start contacting those on the Reserve List.  Similarly those swimmers on the Reserve List need to confirm that they wish to remain on the list.

Please note if you are have already been accepted for a swim in this Session and then decide not to swim, you will not get a refund.  All those on the Reserve List will get a refund as long as they have told us to take them off the list or they do not get called back in to race.

 

Session 1 - Accepted Entries
Session 1 - Girls  800m Reserve List
Session 1 - Boys  1500m Reserve List

Acceptances and Rejections for Sessions 2-7 will be issued as soon as possible; huge apologies for the delay but as previously advised, this meet was vastly over-subscribed.

We thank you for your Patience!

Lindsey Davison
Open Meets Secretary, Beckenham SC

 


 

Please find attached the details relating to our 125th Anniversary Easter International Open Meet taking place between Friday 30th March – Sunday 1st April 2018 at the London Aquatic Centre (LAC), Queen Elizabeth Park, Stratford, London.  

This is a licensed Level 1 Gala with Qualifying Times.  Please read the conditions carefully before entering your child, making sure you are entering events that are open to them & if needs be speak with your coach.

If you'd like your child to compete in this gala, please either email or post your entries back to me by Friday 19th January 2018 as follows: email to beckenham.entries@gmail.com / post to Vaishalli Visrolia-Patel, 2 Point Central, 14b Sydenham Road, Croydon CR0 2DU.

PAYMENT

In line with the new Gala Entry Procedure please return your entries and agree the amount that you need to pay with me before the deadline date (the earlier the better!). 

- Cheques should be made payable to Beckenham Swimming Club (not BSC) & please include the swimmer's name and 'EIO18' on the back.  

- If you are paying by bank transfer, please REMEMBER TO USE THE NEW ACCOUNT (Sort Code: 60-02-12, Account 53746031), and please use EIO18+Swimmer Surname as the reference.

- In addition, as per the AGM documentation, the Club has introduced a £1 admin fee per swimmer/per gala to cover incremental bank fees so please can you add the extra £1 onto your payment (this is included on the entry form) per swimmer. 

OFFICIALS

As this is a Level 1 gala we need the help of all our J1 & above qualified officials.  Please contact David Ziwa at davidziwa@hotmail.com to advise your availability or fill out your details in the space provided on the entry form & send back with your entry.

HELPERS

As Beckenham SC are hosting this gala we will need lots of help making it a success!  If anyone would like to help out in anyway please contact Lindsey Davison at lindseydavison@btinternet.com.

I look forward to receiving your entries.

 

Kind regards

Vaishalli Visrolia-Patel

beckenham.entries@gmail.com
 

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