Longford Swimming Club E.G.M

29 Aug 2019 (08:00 PM) - 29 Aug 2019 (10:00 PM)
August, 21 2019


 1st August 2019 
Dear Members, 
The committee identified an error in the nomination and election process at the Annual General Meeting (AGM) which took place on Tuesday 16th July 2019 thus making the results of the election invalid. 
The process was not carried out in accordance with the procedures outlines in our club constitution. 
The nominations for Election of Officers and the Motions for voting at the AGM were not displayed on the club noticeboard for the correct amount of time i.e. 5 days. 
The committee would like to apologise for this and propose to rectify the error by holding and Emergency General Meeting (EGM) on Thursday 29th August at 8:00pm in Kelleher’s Meeting Room, Main Street Longford. 
Please take this notice as formal notification of the EGM. 
The sole purpose of the EGM is to elect a Committee and to vote on the Motions. 
The roles to be filled are; 
Vice Chairperson 
Public Relations Officers (PRO’s) 
Gala Secretary 
Assistant Secretary 
Assistant Treasurer 
CDC Chair 
Connaught Representatives 
Swim Ireland Representatives 
Clubmark Officer 
Ordinary Members x 4 
All nominees must be proposed and seconded. 
Please find attached nomination forms which must be filled out and returned to the club secretary on or before 5:00pm on Wednesday 21st August 2019. 
Where there is only one nominee for a role that person will be deemed elected at the EGM and where there is more than one nominee an election will take place.  
If you have any queries on the attached please feel free to contact the Club Secretary. 
All properly received nominations will be circulated to members and posted on the club noticeboard 7 days prior to the EGM. 
Please note the quorum for an EGM is the same as for the AGM (15 members present). If a quorum is not reached the EGM will be reconvened on 3rd September at 8pm and the number of club members in attendance will constitute a quorum. 
Completed nomination forms may be sent to: 
Nessa Clarke 
Secretary Longford Swimming Club 
Co. Longford 
N39 DX81 
Or via email  
Club Chairs 
Jo Mc Cormack and Declan Donohue.