01 May 2019
The club held its AGM on Wednesday 24th April at Clevedon Town Hall.
This annual meeting determines how the club is run, sets the subscription costs for the coming year, confirms the club constitution as set out by Swim England, agrees squad structures and committee positions and importantly, gives a review of the club's success over the year.
We say thank you and goodbye to outgoing Club President, John Merritt and and welcome new Club President for the 2019/20 year, Ian Stewart.
The Secretary's report gives a great overview of our 2018/19 year including gala wins, club captains, thanks to our amazing volunteers and fundraisers;
Secretary’s Report 2018/2019
1. Club Captains
The club nominated Senior and Junior Captains for the year 2019/2020. The Senior Captains are Bertie Williams and Eva Farmery and the Junior Captains are Ben Godfrey and Eloise Cash.
2. Team Gala Results for 20182019
It’s been a busy 12 months for Clevedon, with representation and success in a range of team and individual galas, including 4 Seasons, Mini Series, the Cotswold and Arena leagues. Our thanks go to the wonderful coaches, officials, helpers and parents who support all our swimmers at the meets they enter.
3. Clevedon & Chard Open Meet 2018
This was a highly successful meet for the club hosting last year. Paul Chambers was instrumental in the set up and successful running of this event and without our large numbers of qualified officials and willing helpers we would not be able to put these events on. We look forward to another enjoyable meet this June, hosted by Chard. Our thanks for co-ordinating and liaising the next event go to Paul and Liesa Price.
4. Club Championships 2018
The timescale for registering a licensed meet was changed last year which was a cause of frustration for our Competition Secretaries. Against all odds they managed to run a hugely enjoyable and successful Club Champs again last year. The window of competition on the Saturday was small and a lot had to be packed in. It was held later than usual due to those problems but feedback again showed that the event and venue are providing the experience our swimmers and parents want.
Plans for the Club Champs this year involve sharing the venue with another club, potentially Weston, to reduce costs, assist with officials and maximise supporters.
5. Other Competitions
It was unfortunate that the Clevedon Sprint Meet could not go ahead this year and the lack of galas was made worse when the Weston Halloween meet was also cancelled. Paul Chambers made fast work in organising entries to the Taunton Time Trial and Millfield December qualifier which allowed many more of our swimmers to gain those much wanted County times before Christmas.
Our swimmers also take part in a range of other competitions. From development galas with other clubs to give novice swimmers their first taste of open competition, right up to level one open meets where our top swimmers compete.
The Four Seasons gala is aimed at the Development and Junior skills swimmers and provides great experience of first club galas for our swimmers. The team is still managed by Jon Gall and our thanks go to him for his continued support.
The Mini Series continues to be a very popular team gala with Clevedon swimmers, and 2018 was no exception to this, being the winners of the trophy. In her fifth year as Team Manager, Fran Chambers continues to undertake her role of selecting and managing the team, with much appreciated support from her husband Paul. Clevedon is the co-ordinating Club for the 2018/9 Series. With thanks to Fran for all her hard work.
Thanks go to the Team managers of the Cotswolds, Claire and Dave Best and Nic Steadman. During the second Cotswold gala over 90% of swims resulted in PB’s.
Thanks also to the Manager of the Arena Team, Sue Stanbrook.
Thanks also to the Competition Secretaries, Paul Chambers and Sally Jenkins who do an amazing job, often under difficult circumstances and time constraints.
6. Achievement Shields
For the boys, this year’s achievement shield was won by Ben Penhale and for the girls, Annabel Earnshaw.
Thanks to the continued hard work and persistence of our Co-Ordinator, Jan Farmery, the club remains accredited to SwimMark. Swim Mark accreditation enhances club management framework and unites clubs. We have achieved both Network member and essential club member status in the last year and continue to work with our network clubs to share best practice.
An additional challenge this year has been incorporating the requirements of the new GDPR legislation. New documentation and communications were prepared and were made available through the website. The Club constitution has been amended to fall in line with Swim England guidelines and has been approved by Somerset ASA. Thank you Jan, for your commitment to the club.
8. Club Personnel and Volunteers
We are very lucky at Clevedon with our club personnel and volunteers, and our sincere thanks go out to all who do their bit to help our swimmers. Without these people, the club simply could not operate.
We say a huge thank you to Pete Bowen who has supported the club in a number of ways in recent years since his formal step away from coaching. He has decided now is the time to relinquish the reigns of the Team Unify website. His assistance will be much missed and we hope that a new volunteer can be found to fill this much needed post. Thanks to Jan Farmery for offering to hold the reigns on the Website until then.
As Pete now formally steps into retirement from his role in the club, we present him with our thanks in the form of a little gift from the committee.
Last Year we welcomed Pat Leaman as Head Coach and have been very grateful for her approach and commitment to the role and the Club’s continued success.
James Clark stood down as Welfare Officer and The Committee thanked him for his hard work. We welcome Debbie Brown and Fran Baker to the role on a shared basis. Thanks to you both for agreeing to take on the role.
Jo Streeter stood down as the gala co-ordinator, but continues to be very involved in the background. Our thanks go to Tina Lewis and Susie Beattie for agreeing to share the roles of Gala and Volunteer Co-ordinators. Welcome to you both.
We thank another member of the Committee, Nicola Mark - Membership Secretary who reports that we have 136 swimmers at the club with a number of new swimmers joining for a trial period soon. The club has 4 swimmers who are now swimming with the networked club City of Bristol. Without Nicola’s organisational skills and tenacity we wouldn’t have the membership and monthly fee income in check.
Once again as a Club, we need to highlight the organisational skills and enthusiasm of Liesa Price and Jan Farmery in fund raising and grant sourcing.
Liesa’s efforts as Fundraising Officer have raised thousands and enabled Clevedon Swimming Club to give back to the community through donations to other causes, as well as support for Clevedon. She is currently sourcing new sponsorship opportunities and hopefully will have some exciting developments soon.
Liesa also arranged our presentation and celebration evening. This was an event enjoyed by everyone and a fine end to the year’s achievements.
Later in the meeting we re-elect the committee roles and although we are retaining our Treasurer, Paul Jenkins, it should be noted that Paul intends to stand down this summer, after many years of commitment to this role. So, a new Treasurer will need to be found for Clevedon. The Committee would like to formally thank Paul for his dedication and support in this challenging role.
We would also like to thank Anna Elliot for her role in co-ordinating club kit – an invaluable role that quietly and efficiently goes on in the background, so thank you Anna.
Last year saw changes to the squad structure at Clevedon with Foundation discontinued and Youth being rebranded as Junior Skills, up to 12 years and Senior Skills from 12 years. Our teachers and coaches continue to show their huge commitment to the club.
Pat Leaman continues to coach Performance, assisted by Kate Ledward.
Fran Chambers has stepped up to cover the Senior Competition Squad training and is assisted by Tom James and Amanda Burroughs with land training.
Kate Ledward and Jo Sell continue to run the Junior Competition Squad. Jen Spiller running Junior Skills is assisted by Pat and Nic Steadman and Max Streeter.
Senior Skills has been run by Pat and is soon to be coached by Kate Ledward.
Sally Foster, along with Jon Gall, and Viv Rowlands continue to coach the Development Squad. Sally also runs our waiting list assessments with Sue Clinton, ensuring that the club retains a steady flow of new members. Sue Clinton, Kate Gay and Heather Sharrock continue to work hard with our youngest swimmers in Improvers, early in their swimming club journey.
We must also thank our young volunteers who offer invaluable assistance on poolside to our coaches and teachers. The younger swimmers love receiving input from these great role models. Max Streeter was voted Young Volunteer for last year and received his award at the presentation evening. Erica Godfrey was voted South West Region’s volunteer of the month in February, a proud club moment and a huge well done to Erica.
Paul Chambers was voted Club person of the year last year and Kate Ledward received the Andy Nichol award for Volunteer of the Year.
We are lucky with our steady flow of officials and have been able to offer plenty of help at various meets we attend. Thanks to Carolyn Cox who continues to train our officials.
We must not forget the large number who step up and offer their help at galas and home meets. The recent Development Meet saw a number of parents new to the club stepping forward to time keep and offer help. Those mentioned in this report are not an exhaustive list and we would like to thank all those who give up their time in whatever capacity, and we look forward to welcoming more in the year ahead to help lighten the load.
Our swimmers never fail to impress with their outstanding performances. They are all a real credit to the club and reflect the incredible amount of hard work that goes into such performances in their training, by themselves and by all their teachers, coaches, young volunteers and adult helpers. Sincere thanks to all who have contributed to such a successful year.
Kate Vincent and Lucia Dorrington (Club Secretary – Job Share)
April 23rd 2019