The Main Management Committee Roles in Brief
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Chairperson
(Executive)
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Principal officer for the Club. Ensures the effective leadership, purpose, vision and strategic direction of the club and guides the Club Committee to ensure smooth running of the club.
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Secretary
(Executive)
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Ensures the smooth running of Club administration and keeps essential records.
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Treasurer
(Executive)
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Produces a budget and ensures the Club meets all financial statutory regulations.
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Membership Secretary
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Keeps records of all new member enquiries, organises trials and confirms start date and sessions for new members. Registers new members with ASA. Works closely with the Treasurer, Head Coach and ASA Registration Secretary.
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Competitions Secretary
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Coordinates the meet/gala entries plus supports the smooth running of club competitions.
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SwimMark & Risk Assessment Coordinator
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Coordinates the implementation and development of the SwimMark initiative within the club. Prepare and reviews Club risk assessments and codes of conduct as needs arise.
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Officials Coordinator
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Responsible for the recruitment and training of timekeepers, judges, inspector of turns, etc. and ensuring suitable supply of officials equipment (i.e. stopwatches).
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Fundraising Officer
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Leads and develops opportunities for funding, grants and sponsorship for the Club.
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Parent Liaison and Social Event Officer
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Provides support for parents and swimmers in Club Squads and arranges social events for the club. Acts as the primary point of contact for parents in the nominated squads.
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Data Protection Officer
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The DPO’s main responsibility is to inform and monitor the Club’s GDPR compliance and ensure that the Club’s privacy notices are up to date. The DPO is the first point of contact for any data protection queries.
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Workforce Development Coordinator
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To co-ordinate the training development of the workforce (volunteers and coaches) within the club, to meet the needs of the club development plan.
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Welfare Officer
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Responsible for the implementation of good practice and child protection policies within the club and ensuring compliance with Swim England’s Wavepower document.
** This role is independent of the committee but advises the committee on welfare issues.**
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The Sub-Committee Roles in Brief
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Event Team Manager
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Responsible for the MSC swimmers at galas/open meets.
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Trophy and Medal Coordinator
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Coordinates the availability, engraving and storage of trophies and medals for Club events.
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Swim Kit Controller
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Coordinates the availability, storage and distribution of all Club kit to members.
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Team Stats Coordinator
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Coordinates swimmer statistics in on-line database and ensures these are kept up to date. Enters gala and competition results onto database.
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EYES Coordinator Seniors
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Responsible for the recruitment and coordination of parent poolside helpers at squad training sessions.
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EYES Coordinator Juniors
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Responsible for the recruitment and coordination of parent poolside helpers at squad training sessions.
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EYES Helpers
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Responsible for ensuring swimmers follow pool rules, ensures health and safety is being adhered to in the pool environment and ensures swimmers are collected at the end of training sessions so no child is left behind.
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Squad Lane Helper
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To pass on the Coach’s instructions, controlling a small group of swimmers.
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Squad Land Trainer
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A qualified fitness instructor who takes land training for swimmers, in coordination with Head Coach requirements.
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Website Content Coordinator
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To review, update and maintain website content to ensure it can attract new members, that it is informative for existing members and that it remains up to date and useful.
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Open Meet Licensing Coordinator
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Completes licensing documents and apply for license for in house swimming galas
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Social Media Officer
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Advertising and celebrating swimmer and club successes and/or events through various social media platforms, and sending out relevant club news items.
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Beds ASA Representative
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To represent the interests of MSC at the Beds ASA meetings.
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Pool Booking Coordinator
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Co-ordinate pool / facilities bookings for training and ad-hoc events.
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