HAILSHAM SWIMMING CLUB ANNUAL GENERAL MEETING - SUNDAY 18 ARPIL 2020
Please click on the link here to find letter from the Chairman advertising the Club's Annual General Meeting and asking for completed nominated forms for Committee positions and expressions of interest for non-committee roles for the 2020/2021 cycle. Please come forward as we are expecting a high level of change in the Committee structure for the next year. We look forward to hearing from you.
Hailsham Swimming Club Committee
This page shows our current committee members elected on 28th April 2019 - to serve in the roles detailed until April 2020.
Committee Members & their roles:
Committee members represent the Club at regular committee meetings, acting as a spokesperson to address any issues and together with the other members of the committee work to find solutions and improvements to the running of the organisation. Committee members may also be asked to represent the club externally at events or meeting when required.
The Club president, leads and motivates the club, ensuring that club members feel valuable, inspired, and connected to each other. The Club President will take the role of the Chairperson in his absence.
The Chairperson is responsible for ensuring that the Club is well managed and run efficiently. He/she sets the agenda for and chairs all meetings of the club committee (including AGMs) and guides members through the agenda, as well as representing the Club at other meetings. The Chairperson provides leadership and support/guidance to club members where necessary, oversees committee decisions and holds the casting vote. Other duties include acting as signatory on club cheques, authorizing expenditure, leading the Disciplinary Committee, and preparing/presenting the annual report for the AGM.
The Club Secretary acts as principal administrative officer for the club and is the first point of contact for general correspondence. She assists the Chairperson in the preparation of the Annual report, acts as a signatory on cheques, and is the main point of contact for regional and national ASA matters.
The Membership Secretary supports new members of the Club and maintains up to date records of club membership in accordance with ASA regulations.
The Treasurer is responsible for collating a record of accounts and monitoring the finances of the Club to ensure that the Club remains solvent.
Minutes Secretary and Fundraising Officer
The Minutes Secretary takes minutes at the committee meetings and the yearly AGM. Circulate typed minutes/actions to committee and attendees via e-mail.
Welfare Officer Lead
The Welfare Officer ensures that the club operates a safe, effective and child friendly environment that promotes good practice in line with the club’s Child Protection policy. The welfare officer is the first point of contact for children, parents and adults within the club who have a child safeguarding or welfare concern.
Press and Marketing Lead, Social Media and Website Editor
The Press and Marketing Officer is responsible for raising the profile of club activities to club members, the media and the local community.
The fundraising and sponsorship officers provide a central point for the club to lead, and develop opportunities for funding, grants and sponsorship into the club. This includes the preparation and submission of funding bids to organisations, working with other organisations to develop joint bids and ensuring the profile of the club is maintained.
External Gala Secretary
The external gala secretary is responsible for collating and submitting gala entries for all external meets.
Nick Shorthouse, Caili Evershed
Our Parent Liaison officers are available on poolside during training nights to answer your questions and point you in the right direction for advice, help and support regarding all things swimming.
Committee Meeting Minutes
Minutes from meeting held on 10/01/2020
Minutes from meeting held on 23/10/2019
Minutes from meeting held on 21/09/2019
Annual General Meeting Minutes
AGM minutes - April 2018
AGM minutes - April 2019