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Guide to Entering Galas

If your child is new to the competitive squads, you might have heard about the swimming galas we enter, but not be sure what to do. The galas are great fun and as part of the competitive squad, it’s something we expect our swimmers to take part in, when they can.

We’ve put together a quick guide on how to enter them.

Gala Information

Check the Events Details on our website and our Facebook page regularly for details of any forthcoming galas. We also send out emails to let swimmers know, so please make sure the e-mail details within your account on this website is accurate. 

The full gala details will be on our website. It will include:

  • When and where the gala is, including warm-up times
  • A list of races available to enter
  • The cost of each race
  • Sometimes there are entry times, so your child might have to be slower or faster than a certain time
  • Children have to be over the age of 9 to compete, except for the LBESA Juvenile gala where we accept swimmers aged 8

Gala Entry

Decide which races your child will enter – if you’re not sure then speak to your child’s coach who can suggest which races to enter. The gala listing should highlight how to enter the gala it will usually be through your account on this website.

By committing swimmers to galas you should be aware of the following points:

  • CAT 2 Registration: To enter galas SwimEngland require everyone to be CAT2 registered - Juniors and Seniors are automatic CAT 2, but if you are a Development or other squad swimmer please check your online account to ensure you are CAT 2 registered before entering, see fees tab for costs etc. 
  • Gala Fees: Gala fees are payable once we have had accepted entries from the gala hosting Club and will appear on the following month's Gala statements. This is usually before the gala date.
  • Refunds: Please be aware that once a swimmer has been entered and accepted by the hosting Club no refunds will be issued by the gala hosting club if a swimmer cannot complete.
  • BPSC Gala statements: The balance should be paid in full when received and before the next statement is issued, as the club has already paid out on your behalf to the gala hosting club.
  • Payment for Galas: Online into our CAF Bank, Sort Code: 40-52-40 Account Number: 00021918 please ensure the payee ref starts with the word "gala".
  • Non-Payment: Please be aware that the non-payment for gala balance from the statement, if left outstanding for two months then no further entries will be allowed until fully cleared.
  • Admin Fee: We apply a £1 administration fee to each race entered on top of the hosting club’s charge. The hosting club charges for each of our coaches to be present pool side, travel expenses for the coaches etc. It is worth noting that the £1 administration per race covers approximately half of these extra costs, the balance is covered by the club.   

Shortly after the closing date we will put up a list showing who has been accepted at the gala. You can then pay for the races online using BACS transfer (see sidebar for information). 

On the day of the gala

Make sure you are there at least 15 minutes before the warm-up time. Check the time on the website.

Make sure your child has plenty to drink and some healthy snacks and food. Your child’s coach can advise on the best food to bring along.

Parents are encouraged to stay at the gala and watch their children compete. The galas get hot so dress appropriately and bring water!