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Welfare

Welfare emergency contacts

Whistle Blowing Policy

Photography and photographing swimmers policy

Anti doping policy

Complaints and disciplinary procedure

Code of good practice

Code of conduct

Child protection policy

Equity policy

Whistle Blowing Policy

The concept of Whistle Blowing is important in any organisation that is committed to maintaining appropriate levels of safeguarding and good practice. Whistle Blowing allows individuals to raise issues of poor practice or misconduct by members and employees.

Children are vulnerable to abuse and all adults who work in clubs, whether paid or unpaid or whether members or non-members must look to safeguard their welfare. Swim England believe it is necessary to develop a culture in all clubs, counties and regions where concerned individuals can raise issues about unacceptable practice and misconduct in a safe and supportive environment.

Whistle Blowing is an important part of the safeguarding of children in swimming, delaying raising concerns does not deal with them, it just delays the inevitable and may cause matters to get worse. Such matters will seldom, if ever, improve by being ignored and the damage to the children involved will inevitably increase.

When is it necessary to whistle blow, a member, volunteer or employee may witness or be told about a situation of poor practice, a failure to safeguard or even abuse within the sport regarding an incident of abuse in which a colleague is implicated.

For example, a child might tell you of something that has happened to them while in training with a swimming coach or being chaperoned by a Swim England volunteer. Or you might become suspicious about the behaviour of a colleague or volunteer. Or a parent might make an allegation of abuse involving someone working with you in a paid or voluntary capacity. It is not your responsibility to investigate such incidents. Your role is to respond appropriately and to report the situation in line with the Swim England Safeguarding Policy Wavepower 2016/19.

Once the concern has been raised, the Club Welfare Officer, the ICPO and/or the statutory agencies will take action as appropriate. The person raising the concerns is likely to have mixed emotions at their action, as colleagues are seen as people to trust implicitly and suspecting “unpleasant things” about a colleague is hard.

It may be the person concerned finds it hard to accept what is being alleged and to think that the person raising the concern is disloyal. Alternatively they may fear victimisation if they raise a concern against a colleague. It is not unusual to feel this way but it is important to consider the welfare of the child as paramount and not allow your judgment on what is the right action to be taken to be clouded by personal feelings and beliefs.

Swim England recognise that a person referring concerns involving a colleague may need additional support in light of the action they have taken and such support is available through the ICPO.

If you have a concern, it should be referred to the club Welfare Officer or another appropriate member of the club committee. Anyone who refers a colleague or fellow club member in good faith will be supported by Swim England. Anyone against whom a concern is raised will have the concerns dealt with properly and in accordance with Swim England law.

Photography and photographing swimmers policy

This policy applies to all photographs taken on film or digital camera (including mobile phones) and
all sorts of moving pictures including video recordings and video streaming.

Recommended best practice

1. The publishing of a photograph of a swimmer under 18 either on a notice board or in a published article or video recording (including video streaming) of swimming competitions ('Publication') should only be done with the parents' consent and in line with Swim England guidelines.

2. A parent or guardian has a right to refuse to have children photographed. The exercise of this right of refusal should not be used as grounds for refusing entry into a swimming competition.
Therefore any photo that may go to press or on a notice board, be it through a member of the club or official photographer, should have received parental consent before publishing/displaying the photo, preferably in writing.

3. Under Swim England guidance on the taking of photos, once a parent has signed the club's Photography Book Register we are happy for them to take photos in the belief that their swimmer is the main subject of the photo. However, another person can object to a parent/carer taking a photo if they believe their child, not the child of the photographer to be the main subject of the photo.

4. In the case of open meets and other competitions where the host club has an official photographer present, all parents attending should be made aware of this in the meet details. If photos are to be published anywhere, the individual parent should be given the opportunity to withhold their consent. Their right to do so should be specifically drawn to their attention.

5. Published photographs may identify the swimmer by name and club but should not state the swimmers place of residence or school attended.

6. It is recommended that individualised photographs should not be kept on a club's website and certainly not with identifying names as this could lead to a child being approached and placed in a vulnerable position. The same applies to a club's printed materials such as a dub's annual report.

7. The videoing of children during club sessions is not recommended. Any videos that are taken would have to be justified as to why this video has been made, (e.g. to assist in stroke development). After videoing, unless it can be justified as to why the video is to be kept, the video should be destroyed once it has served its purpose.

8. There should be no use of mobile phones or electronic devices for taking images in the changing rooms, any images taken should be deleted and not put on any sharing or media sights. This could lead to disciplinary actions.

The Swim England guidelines for publication 

All photographs must observe generally accepted standards of decency in particular:

  • Action shots should be a celebration of the sporting activity and not a sexualised image in a sporting context.
  • Action shots should not be taken or retained where the photograph reveals a torn or displaced swimming costume.
  • Poolside shots of children should normally be above the waist only in a swimming costume, though full length tracksuit shots are approved.
  • Photographs should not be taken from behind the starting blocks at the start of a race or exhibit young swimmers climbing out of the swimming pool.

Anti doping policy

Doping is the use of drugs to gain competitive advantage. This is cheating. It is also is illegal and can damage your health.

Anti-Doping Policy

The British Swimming Association has an anti-doping policy. It enforces anti-doping rules and maintains a doping control programme (including drug detection tests).

Testing:

In Britain any registered competitor may be tested for drug abuse. Very young competitors tend not to be tested, but testing has occurred at National Age Groups.

Accidental Doping:

A swimmer may be breaking regulations even if the drug was taken unknowingly / accidentally, e.g. in medicines

Medicines:

Some common medicines contain drugs which are illegal. If in doubt check with your GP or pharmacist and refer to the WADA (World Anti-Doping Agency) hyperlink below.

Most anti asthma drugs are only legal if taken by inhaler. If such drugs have to be used by mouth or injection they must be declared in writing to the British Swimming Association.

Therapeutic Use Exemption

Some other groups of drugs are legal if they are declared in advance but only if they are given for a specific condition e.g. dental anaesthetic

Even the taking of legal medications may require competitive swimmers to complete a medical declaration form

List of prohibited Drugs

To check you are not unknowingly taking banned substances the current Prohibited Drugs List can be consulted via the link below:

http://www.wada-ama.org/rtecontent/document/2008_List_En.pdf

The following link takes you to the latest "100% Me" Official British Swimming Doping Newsletter, which contains lots of useful information:

http://www.sportcentric.com/vmgmt/vfilemgmt/page/filedownload/1,8202,5157-51138-126622-0-file,00.pdf  

Complaints and disciplinary procedure

Complaints and Disciplinary Procedure

RRSC Complaints and Disciplinary Procedure follows Swim England guidelines for the same. All complaints and disciplinary action will observe the following key principles:

1. All parties will be fairly treated.
2. The complainant has the opportunity to present their case.
3. The accused has an opportunity to respond or call.
4. The Swim England Law conforms to the law of the land, in so much that an individual is innocent until proven guilty.

Any concerns of a child protection nature with regard to any individual involved in the sport of swimming will be referred to the Swim England Department of Legal Affairs, as laid out in Swim England and RRSC Child Protection Policy.

At RRSC we recognise that, at times, disputes may arise between members of the club (committee/swimmers/teachers/coaches/parents) and the following guidelines should help resolve any issues within the club before the matter becomes a formal complaint (Swim England Judicial Law 105/106).

Please note that the club only has the power to legislate for a breach of its own rules (Swim England Law 134). The club does not have the power to handle a dispute relating to a member of another club, or to deal with an offence against Swim England Law.

Procedures

If there is an occasion when a problem such as fighting between members during a training session occurs, immediate action from the coach or a club officer (committee member) may be required. At this point they have the power to invoke a temporary exclusion from that training session, and they are then required to make a report to the club officers who will then observe the procedures below.

On receipt of the dispute (either in writing or verbally) every effort will be made to resolve the matter by informal discussion. If this fails or it is clearly necessary to discipline a member, then the club has to set up a panel to deal with the matter.

1. The panel will consist of three people, one of whom will act as a chairman and one as a secretary. These people will not be involved in the dispute, and the club may want to ask individuals from outside the club to sit on the panel if it is deemed necessary.

2. The Chairman of the panel will notify both parties of the date, time and place of the hearing and the names of the panel members.

3. Both parties will be given copies of all papers.

4. The hearing will be within 14 days of receipt of the dispute, unless there are extenuating circumstances.

5. If either party is under 18 years of age they have the right to be accompanied by a parent (or person with parental responsibility), or coach to help them present their case.

6. Both parties will be allowed to bring witnesses, who after questioning will take no further part in the hearing.

7. Notes will be made at the hearing, and the panel will announce any decision verbally as soon as possible, with written confirmation to follow within 5 days.

The panel has the ability to:

1.Issue a verbal or written warning/reprimand.

2. Suspend a member for a specified period of time, with immediate effect.

3. Require a member to resign if, in its opinion, the interests of the club have been compromised by the member. If expulsion is proposed, the individual will cease to be a member of the club. Such action may be subject to any overriding the Swim England Complaints Procedure.

If either party to the dispute is dissatisfied with the outcome, they are still entitled to make a complaint to the Judicial Administrator at Swim England Head Office.

Code of good practice

Emergency Procedures and Code of Good Practice
Redhill and Reigate Swimming Club

RRSC Emergency Procedures has been drawn up in line with Swim England guidelines. The aim of a Emergency Procedures is to outline for all club members what is acceptable behaviour and how to promote good practice. In addition the club has a Complaints Policy, which is available to all parents and club members, which outlines the Disciplinary Policy of the club.

RRSC will:

1. Ensure that all members comply with the Swim England code of ethics (available on www.britishswimming.org, and from child welfare officer).

2. Acknowledge the duty of care to all our swimmers until they leave the club venue or event with an appropriate adult. The Club does not have a presence in the changing rooms but expects swimmers to adhere to the code conduct in these areas, any incidents reported will be investigated.

3. Avoid one to one situations with a swimmer unless in an emergency.

4. Ensure appropriate/expected standards of behaviour at all times from coaches, teachers, officials and helpers who have significant contact with children and young people.

5. Encourage all personnel involved with children directly in the club to undertake suitable training.

6. Provide guidance of the expected and acceptable behaviour of children towards other children (Code of Conduct).

7. Provide non-violent, non-humiliating disciplinary measures, and a Disciplinary Procedure that complies with the Swim England guidelines.

8. Promote an atmosphere in which children and young people are listened to and respected as individuals.

9. Not allow bullying, humiliating behaviour, racist, sexist or discriminatory comments within the club. Cyber bullying, the miss use of digital technology or communication to bully a person or group through messages or actions that are threatening or cause offence anxiety or humiliation.

10. Not allow any physically rough or sexually provocative games, or inappropriate talking or touching by anyone.

11. Ensure that mixed teams are appropriately accompanied by male and female coaches, teachers and parents.

12. All incidents will be dealt with in accordance with the defined emergency incident procedures identified below.

Serious Incidents

Upon observing a serious or potentially serious incident in the water or on the poolside a member of the Coaching staff (lifeguard), will affect any necessary rescue or other action according to their training ensuring that “back-up” is available from other lifeguard(s) or responsible adult(s) at the earliest opportunity.

The pool should be cleared immediately when a serious situation arises to avoid any secondary incidents.

As a matter of course 999 should be rung from the pool telephone or directly from the mobile phone the emergency services. If in doubt the call should be made to avoid any delays in medical treatment.

All incidents should be recorded in the accident/incident report book and reported to the club’s child welfare officer.

Non-Serious Incidents

For non-serious incidents e.g. nose bleeds, cuts, nausea, cramp etc. the pool may not need to be cleared. This will be dependant upon having more than one lifeguard available, one to maintain on participants in the pool, and one to deal with the incident.

If the non-serious incident then becomes serious then the serious incident process above should be followed.

All incidents should be recorded in the accident report book and reported to the club’s child welfare officer.

Evacuation of The Pool Area

If there is an actual fire or suspected fire or the fire alarm has been activated or if there is a bomb threat, lighting failure, structural failure or chemical contamination then the pool should be evacuated, initially where possible through the main entrance where registers can be checked or through the emergency exits.

First Aid and Emergency Aid

A first aid kit is available at each swim venue; cuts may be dressed and a plaster applied though re-entry into the pool is not allowed. Those who complain of feeling unwell should be supervised by a nominated adult while changing.

Child protection policy

SAFEGUARDING AND PROTECTING CHILDREN IN SPORT

Redhill and Reigate Swimming Club comply with the Wavepower Child Safeguarding Policy and Procedures. National Standards have been developed by the NSPCC that aim to promote best practice so that a safe environment for children and young people is achieved. The principles behind these Standards are:

Children and young people have a right to enjoy sport, free from all forms of abuse and exploitation.
All children and young people have equal rights to protection from harm regardless of age, gender, race, religion, sexual orientation, ability or disability.
Everybody has a responsibility to support the care and protection of children.
Sporting organisations have a duty of care to children and young people who take part in sport.

To this end Redhill and Reigate Swimming Club acknowledge their Duty of Care towards all our members and are committed to practice which protects children from harm and has appointed Welfare Officer with the skills and training outlined by Swim England who will take the lead with all safeguarding matters within the Club.

All staff and volunteers have been checked via the Criminals Record Bureau.

Staff and volunteers in this organisation are required to accept and recognise their responsibility to develop awareness of the issues that cause children harm. Training in this area is provided and promoted.

We prioritise the sharing of information about child protection and good practice with children, parents, staff and volunteers.

We acknowledge our responsibility towards sharing information about concerns with agencies that need to know and involving parents and children appropriately. Any incidents/complaints will be recorded in line with Wavepower policy. This will be undertaken in accordance with the Wavepower guidance on confidentiality and information sharing.

Should any swimmer or parent/carer or any other person wish to raise any issue related to child welfare please contact the Club’s Welfare Officer Sam Ince at rrscwelfare@gmail.com

Other contacts available are: Swim England swim line- 0808 100 4001

NSPCC Help line- 008 800 5000

CHILD PROTECTION PROCEDURE

Please remember it is not your responsibility to decide whether a child is being abused, but we are asking you to act on your concerns. It is your responsibility to ensure the concerns raised are passed on appropriately.

Every Swim England registered swimming club should have a club welfare officer. This person will have the knowledge of Swim England policy and procedure to advise anyone with a child welfare concern. They should always be involved in any concern raised within the club unless they are in some way implicated in the concern.

As a member, official or parent involved in Redhill and Reigate Swimming Club you should follow the guidelines as outlined below:

· If the child or young person is in immediate danger or has been physically injured, ensure they are safe and contact the police or social services.

· If the child is not in immediate danger but you have concerns, either

· Discuss the concerns with your welfare officer or a club official who will advise you on the correct procedure for referring your concern appropriately, or

· Ring the Swimline number 0800 100 4001 displayed on your notice board. The club welfare officer will be able to inform you on how to refer your concerns to gain appropriate advice and action

· Make a note of what you’ve seen or heard but don’t delay passing on the information. As soon as possible complete the Swim England referral form (obtainable from your welfare officer). Please note that it is very important that you or your welfare officer should, in every case send a completed referral form to the Swim England Legal Department to advise them of your concern and to whom you have reported it. Address the letter to : Swim England Legal Affairs Department, Pavilion 3, Sport Park,3 Oakwood Drive, Loughborough University, Leicestershire. LE11 3QF

Please remember it is not your responsibility to decide whether a child is being abused but we are asking you to act on your concerns.

When a concern is referred to Swim England and further action is required you will receive a copy of the Swim England protocol document. This outlines what possible actions will be taken and what further contact will be made with the referrer.

Equity policy

Equity Policy Statement

Redhill and Reigate Swimming Club is committed to treat everyone equally regardless of gender, ethnic origin, religion, disability, age, sexual orientation or political persuasion.

Redhill and Reigate Swimming Club will ensure that equity as stated in the club rules is incorporated in all aspects of it’s activities and also recognises and adopts the Sport England definition of Sports Equity:

Sports Equity is about fairness in sport, equality of access, recognizing inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.

Redhill and Reigate Swimming Club is committed to everyone having the right to enjoy their sport in an environment free from threat of discrimination, intimidation, harassment and abuse.

All Club members have a responsibility to challenge discriminatory behaviour and promote equality of opportunity.

The Club will deal with any incidence of discriminatory behaviour seriously, according to the club disciplinary procedures.

Addressing Equal Opportunities

Redhill and Reigate Swimming Club, in addressing equal opportunities, will respond to issues of equity by:

Recognising that the club as an organisation – our staff, swimmers, coaches, teachers, officials and administrators need to adapt and work flexibly in order to respond to the needs of a wide and diverse range of people.

Take positive action to increase the involvement from under represented groups in all aspects of our organisation, participation, coaching, teaching, officialdom etc.

In doing so Redhill and Reigate Swimming Club supports four key principals as being fundamental to ensuring that everyone can participate in our sport and the achievement of equality of opportunity:

Entitlement: People have a right to participate in and access quality and appropriate experiences within swimming.

Accessibility: It is the responsibility of the Club – our teachers, coaches, officials and administrators – to adapt provision to fit the needs of the many.

Inclusion: Wherever and whenever possible, all to access the same quality of provision, and if necessary to use positive action to ensure this.

Integrity: Whatever we do as a Club to change or adopt provision, it must be of equal worth, challenging, relevant and in no way patronising.

Lines of responsibility

Redhill and Reigate Swimming Club will strive to become an organisation that values diversity and in order to achieve this we recognise that there must be clear lines of responsibility between all segments of the organisation.

Redhill and Reigate Swimming Club its staff coaches and helpers

Redhill and Reigate Swimming Club aspires to provide a diverse workforce, a composition of which reflects that of the broader community in terms of gender, ethnicity and disability. In order to bring about this diversity we undertake to:

  • Provide full and fair considerations for all role and appointments.
  • Assist all our coaches and helpers to realise their full potential by ensuring that they receive fair consideration of their training and development needs.
  • Wherever possible modify practices and procedures to reduce barriers experienced by members of disadvantaged social groups in seeking and during work with the Association.
  • Maintain full records in recruitment, training and employment and use this information as a means of identifying areas of inequality.

Redhill and Reigate Swimming Club as a Membership Organisation.

Redhill and Reigate Swimming Club are committed to encouraging membership from all sectors of the community. To achieve this we undertake to:

  • Promote an open and honest culture that values diversity.
  • Communicate widely, ensuring that our messages can be understood and appreciated by all.
  • Positively encourage the involvement of all people, regardless of their gender, race, disability, age and social background.
  • Work to redress the effects of discrimination.
  • Promote attitudes and working practices to ensure that everyone can feel a valued member of the Club and that recognises different needs.

Teachers and Coaches.

In our training and development of Teachers and Coaches, we will strive to ensure that they:

  • Establish and implement professional and ethical values and practice.
  • Promote and apply the principals and practices of equal opportunities
  • Promote positive images of people with Special or different needs.
  • Ensure appropriate training / development opportunities are available to all our teachers / coaches.
  • Encourage high expectations and standards of achievement from all they teach.
  • Involve everyone in meaningful and appropriate activity to ensure a quality experience.
  • Help everyone to achieve their full potential.

Officials and Administrators

In our involvement of officials and administrators we will expect them to:

  • Adopt, promote and practice the values of the Club.
  • Ensure that participation can be enjoyed by all.
  • Provide meaningful and appropriate experiences, which recognise and value the diversity of the participants.
  • Actively encourage the participation and involvement of people from disadvantaged groups of the community.