SwimMark Club

MSC Volunteer Recruitment

MSC is run by Volunteers. We rely on volunteers to meet all of our Club aims.

Our aims are:

  • To provide a safe, friendly environment for the teaching, learning and coaching of swimming;
  • To teach all seven stages of the Swim England Learn to Swim Programme;
  • To encourage swimmers to go on to develop competitive swimming skills, allowing them to compete in galas, at local, County, Regional and National Level.

What do the Volunteers do?

There are many different roles within the Club.

  • Committee posts, such as Chair, Treasurer, Secretary, and many others;
  • Volunteer coaching;
  • Team managing, supervision and helping at galas;
  • Officiating;
  • Promoting the Club and keeping swimmers and parents involved and engaged.

Who do we recruit?

We welcome anyone who is keen to help! Most of our volunteers are parents, ex-parents, ex-swimmers or swimmers, but we are always open to widening our catchment to anyone with skills that would assist the Club.

Volunteers can help in multiple roles, although those elected to the Main Committee roles will need to attend at least 4 meetings per year.

How do we recruit?

  • Our volunteer coordinator, Head Coach or another committee member may approach you;
  • Posters on the Club noticeboard or website;
  • Word of mouth;
  • Through our newsletters;
  • Or you can approach us.

If you are interested in any role or feel you can offer help even where no role is defined, please speak to our Volunteer Coordinator, Head Coach or any member of the committee. MSC welcomes and values volunteers. Without volunteers the club would not be able to offer your children an opportunity to pursue their sporting aspirations.  

The main volunteer roles are described below but full role descriptions can be found here. However, if you think you have another skill which could benefit the Club we would be happy to hear from you. Please contact the parents liaison officer, the welfare officer or indeed any member of the committee.

The Main Management Committee Roles in Brief



Principal officer for the Club. Ensures the effective leadership, purpose, vision and strategic direction of the club and guides the Club Committee to ensure smooth running of the club.



Ensures the smooth running of Club administration and keeps essential records.



Produces a budget and ensures the Club meets all financial statutory regulations.

Membership Secretary

Keeps records of all new member enquiries, organises trials and confirms start date and sessions for new members. Registers new members with ASA. Works closely with the Treasurer, Head Coach and ASA Registration Secretary.

Competitions Secretary

Coordinates the meet/gala entries plus supports the smooth running of club competitions. 

SwimMark & Risk Assessment Coordinator

Coordinates the implementation and development of the SwimMark initiative within the club. Prepare and reviews Club risk assessments and codes of conduct as needs arise.

Officials Coordinator

Responsible for the recruitment and training of timekeepers, judges, inspector of turns, etc. and ensuring suitable supply of officials equipment (i.e. stopwatches).

Fundraising Officer

Leads and develops opportunities for funding, grants and sponsorship for the Club.


Parent Liaison and Social Event Officer

Provides support for parents and swimmers in Club Squads and arranges social events for the club. Acts as the primary point of contact for parents in the nominated squads.


Data Protection Officer

The DPO’s main responsibility is to inform and monitor the Club’s GDPR compliance and ensure that the Club’s privacy notices are up to date. The DPO is the first point of contact for any data protection queries.

Workforce Development Coordinator

To co-ordinate the training development of the workforce (volunteers and coaches) within the club, to meet the needs of the club development plan.


Welfare Officer



Responsible for the implementation of good practice and child protection policies within the club and ensuring compliance with Swim England’s Wavepower document.


** This role is independent of the committee but advises the committee on welfare issues.**


The Sub-Committee Roles in Brief

Event Team Manager

Responsible for the MSC swimmers at galas/open meets.

Trophy and Medal Coordinator

Coordinates the availability, engraving and storage of trophies and medals for Club events.

Swim Kit Controller

Coordinates the availability, storage and distribution of all Club kit to members.

Team Stats Coordinator

Coordinates swimmer statistics in on-line database and ensures these are kept up to date. Enters gala and competition results onto database.

EYES Coordinator Seniors

Responsible for the recruitment and coordination of parent poolside helpers at squad training sessions.

EYES Coordinator Juniors

Responsible for the recruitment and coordination of parent poolside helpers at squad training sessions.

EYES Helpers

Responsible for ensuring swimmers follow pool rules, ensures health and safety is being adhered to in the pool environment and ensures swimmers are collected at the end of training sessions so no child is left behind.

Squad Lane Helper

To pass on the Coach’s instructions, controlling a small group of swimmers.

Squad Land Trainer

A qualified fitness instructor who takes land training for swimmers, in coordination with Head Coach requirements.

Website Content Coordinator

To review, update and maintain website content to ensure it can attract new members, that it is informative for existing members and that it remains up to date and useful.

Open Meet Licensing Coordinator

Completes licensing documents and apply for license for in house swimming galas

Social Media Officer

Advertising and celebrating swimmer and club successes and/or events through various social media platforms, and sending out relevant club news items.


Beds ASA Representative

To represent the interests of MSC at the Beds ASA meetings.

Pool Booking Coordinator

Co-ordinate pool / facilities bookings for training and ad-hoc events.