Potters Bar Swimming Club

Selection Committee

The committee shall consist of a maximum of four members, all of whom shall be members / officers of the PBSC Main Committee.  Members of the Selection Committee shall be elected at the first PBSC Main Committee meeting following the club AGM. At the first Selection Committee meeting following the appointment of the committee the selection committee shall appoint a chairman, vice chairman and secretary.  Any vacancies that may arise during the year may be filled only after approval by the Main Committee.

The quorum for a selection committee meeting shall be two.  Minutes shall only be produced to cover matters affecting the selection policy or changes in the selection process.

The selection committee is responsible for the following :-

1.      Team selection for all PBSC galas, in line with the selection policy.

2.     Informing selected swimmers as soon as practically possible.

3.     Appointing Team Managers, Officials, Coaches, Captains and arranging transport, where appropriate, for galas.

4.     Providing team lists for coaches and team managers prior to the event.

5.     Providing team lists to league officials where necessary.

6.     Providing results sheets of all PBSC swimmers times for the relevant coaches following galas.

7.     Providing times to Herts ASA for selection of the county team.

8.     Writing and updating the selection policy, any amendments to be agreed by the Main Committee.

9.     Ensuring that accurate and up to date times for all swimmers are recorded.  Records of all swims should be stored on computer and used to produce reports ranking eligible swimmers by time.

10.  Arranging time trials for league competitions

Selection Policy

General Principles

The selection criteria / process is designed to reflect the two following points :-

  • PBSC is a competitive swimming club
  • Through competitive success the club will grow in size / strength and retain / attract good quality swimmers and coaches

Selection Criteria

Selection is made from all eligible club members excluding those swimmers who are categorised as University swimmers, who must opt in by completing the University Swimmer Eligibility form, and is primarily based on times, although this is not the sole criteria as many other factors may be taken into account, such as :-

Welfare of the swimmer

a)     Fitness

b)     Current Form

Behaviour / Reliability

a)     Can the swimmer be relied upon to turn up

b)     Can the swimmer be trusted to behave

Standard of Competition

a)     Event grading

b)     Strength of known competition

c)     Standard of judging

Competition Rules

a)     Limits on number of events that can be swum

b)     Age restrictions

c)     Time bands

d)     Any other restrictions on the eligibility of swimmers eg novice status


a)     As determined by ASA age restriction rules

b)     In accordance with the relevant league rules

Timing of Events

a)     Swimmers may need recovery time between events

b)     Weaker swimmers times may deteriorate during a gala

Two Swims Minimum

a)     A swimmer will not normally be selected just for one swim, if for whatever reason it is necessary to select a swimmer for just one race, the swimmer / parent will be informed before the gala.

Type of Gala / Other Galas

a)     Open Meet relays – priority will be given to those present at the gala

b)     Other galas ± 1 or 2 days


Whether a brother or sister is swimming is not taken into account, and it is therefore quite common for families to be split on occasions when more than one team is fielded.

Differential Rule

In the vast majority of cases the swimmer with fastest recorded time will be selected but when one swimmer is fastest in more events than they can swim (due to gala rules or the timing of events), the time differentials between that swimmer and the next fastest swimmers are taken into account.  So that the fastest swimmer will swim those events at which they have the largest difference between them and the next fastest eligible swimmer.

Relay Selection

Selection for relays is as per the policy above, for freestyle relays it is custom to swim the fastest swimmer last and the second fastest first.  This may be amended if :-

a)     A swimmer is in more than one relay to give them addition time to rest

b)     A swimmer is in more than one relay to avoid the need for the swimmer to walk back between races.

c)     A swimmer has a tendency to be too quick on take-overs in which case swimming the first leg may be a safer option.

d)     It is thought that by putting a slower but competitive swimmer last it may achieve better results.

Squadron selection will, if possible, be left until the gala when the swimmers with the fastest freestyle times at that gala (either relay split or freestyle individuals) will be selected.  The final decision on squadron selection is however with the coach present.

Selection Process

Initial Selection

The initial selection is notified to the Chief Coach before any swimmers are informed.  The Chief Coach has the authority to make any changes and can override any decision taken by the selection committee.  After informing swimmers further changes may have to be made depending upon availability and sickness.  Any changes are made by the selection committee and ratified by the Chief Coach.  Changes within two days of the gala (last minute changes) are made solely based upon the judgement of the Team Manager, although at least one other selector should be consulted if possible.

The coach and team manager present at the gala may make any reasonable changes at the gala on the day.

Notifying Swimmers

It is not the practice to post lists on the notice board as the team is often subject to change, few swimmers regularly look at the board and this could lead to disputes.  It is also not practice to inform swimmers before a gala of which events they will be swimming as in the past this has caused problems.


Although results will generally be posted on the board, copies sent to coaches / officials and club records publicised, it is not practice to publish lists of swimmers personal bests as this could give other clubs a competitive advantage.