Policies and Procedures

Club Constitution and Certificates

Club Constitution (approved February 2023)

Insurance Certificate

SwimMark Certificate

AGM documents (Template documents until next AGM)

Notice for AGM

Nomination Form for AGM


Anti-bullying policy

Changing room policy

Child safeguarding policy

Code of ethics 

Concerns regarding a young person self-harming

Confidential minutes policy 

Confidentiality and information sharing (safeguarding)

Expenses policy

Equality and diversity policy

Family support fund 

Health and safety in swimming acknowledgement 

Health and safety policy 

Holiday swimming policy

Incident/accident form 

Lane sharing guidance

Late collection of children policy

Managing challenging behaviour

Meet levy policy

Missing child policy

Online contact and communication with children

Photography guidance

Raising a welfare concern

Safe recruitment policy

Safeguarding adults at risk policy 

Safeguarding and protecting children and young people policy 

Safeguarding policy statement

Social networking guidance

Supervision of children when away from organisation

Swimwear guidance and period pants

Transport policy

Unpaid invoices policy

Visitor swimmer policy

Volunteer policy

Whistleblowing policy

Competitions and records

Swimming record application

Swimming record claim policy

Visiting swimmers policy 

General data protection regulation (GDPR) documents

Data protection cookie policy 

Data protection junior member notice 

Data protection member notice 

Data protection policy 

Complaints and disciplinary procedures

Child welfare and complaints procedure 

Disciplinary procedure 

Swim England guidance

Swim England Handbook


SwimLine - 0808 100 4001

Child Protection in Sport

Useful Links

Somerset County Association

Swim England South West

British Swimming Judicial Code

British Swimming Anti-Doping Rules

LEN (European governing body for aquatic sports)

FINA (World governing body for aquatic sports)