Becoming an Official


Sign up for ASA Swimming Official courses and join a small team of people helping all the swimmers in our club.

There are  opportunities to become an official for Swimming. Courses are held by Middlesex County and are run throughout the year. Details of courses on offer can be seen HERE



Club Time keeper

Judge Level 1

Judge Level 2 Starter

Judge Level 2



Most people involved with swimming and its associated disciplines recognise the need to have a well-regulated professional workforce and therefore from 1st October 2006 the ASA introduced a licensing scheme for swimming officials.  There are currently only 1000 licensed officials registered with the ASA.

From September 2010 Level 1 or 2 meets will require that all Judges working on poolside will have to have a minimum qualification of Licensed Judge 1.

From September 2011 all officials at these meets must hold a minimum qualification of Licensed Judge 1 – Therefore, officials who only hold a basic timekeeper qualification will not be able to officiate at a Level 1 or 2 meet after that time.

This means that in order to organise licensed meets at these licensing levels, Clubs, Middlesex County and London Region must ensure that sufficient numbers of licensed officials are available.   If the promoter cannot fulfil these requirements then the meets will not go ahead.

It is perceived that there will be a shortfall of suitably licensed officials in Clubs, County or Region by that time unless there is a radical uptake in applications for both officials training courses and Licensing.

Middlesex County urgently ask that all registered officials currently holding the qualification of Judge 1 or above who have not yet applied to be licensed, seriously consider applying.

Currently the cost (see below) is a personal cost but some clubs may pay for their officials licensing and it is hoped in the future that it may be funded centrally by the Region. 


What is the Officials Licensing Scheme?
This scheme will demonstrate that as well as holding a recognised qualification the official regularly practices on the poolside and has undertaken education and training to ensure they are up to date with their knowledge of the rules of the sport.


Why do we need to have a licensing scheme?

  1. To assist meet organisers in the selection of officials

  2. To provide a summary statement of qualifications and experience

  3. To help promote high standards

  4. To provide a framework for continuous improvement and CPD

  5. To provide a vehicle which can be used to implement change

  6. To commit the holder to uphold the applicable Home Country Code of Ethics in swimming

  7. To be part of a regulated and developing career structure

  8. To enable the suspension or removal of the status


Who administers the Scheme?
The scheme is administered by the Institute of Swimming (IOS)


What does it cost?
£10 to cover a 4 year accreditation period. (Refundable from ESC)

What benefits are there?

You will receive a specially designed wallet containing:-

  1. Photographic identification

  2. Officials log book

  3. Extracts of FINA laws

  4. Aide-memoir for reporting of infringements of the rules

  5. Plus subsidised CPD opportunities.

Who may apply for a Licence?
Registered Officials who are qualified as a Judge 1, Judge 2, Judge 2S, or Referee


How to apply for a licence
The application form must be completed and returned to the IOS together with the fee and a passport size photograph.  On initial application officials will be required to sign a declaration of recent poolside activity in the roles for which they are qualified.  This will require a signed confirmation by an active and qualified referee.


How long does it last?
The license will be valid for a period of 4 years from the date of issue.  It may then be renewed subject to the holder meeting the stated criteria for renewal.


How is it renewed?
Officials will be supplied with a log book for the purpose of recording poolside activity.  To renew the License officials will be required to comply with the following mandatory requirements

M1 - Hold a British Swimming (or equivalent) official’s qualification appropriate to the license category e.g. Judge 1, Judge 2, Judge 2S, Referee
M2 - Member of a club affiliated to the ASA, SASA or WASA or an individual member of IoS

M3 -  Have submitted the officials licensing form

M4 - Adherence to the Home Country Code of Ethics/Conduct and acceptance of the appropriate Home Country jurisdiction on any breach of the code.

M5 - Evidence of having attended the British Swimming Officials Awareness Module

M6 - Evidence of having attended a FINA Rules update

M7 - Evidence of having officiated in the role for which the license application applies on a minimum of 8 occasions over the previous 4 year license period of which a minimum of 2 occasions must be completed during the final year of the license period. One occasion equates to one session at a licensed meet (approximately 2-3 hours)

In addition a minimum of 10 points must be achieved from the options listed below.  A minimum of 2 different options must be included although the maximum points in each option may not be achieved. The maximum number of points that can contribute towards the license is listed in the right hand column calculated on the basis of 1 point per hour.  Evidence submitted cannot be more than 4 years old.

E1 - Attendance at British Swimming or IoS CPD events for officials

E2 -  Achievement of additional British Swimming (or equivalent) official’s qualification

E3 - Evidence of having been mentored by a more experienced and/or higher qualified British Swimming licensed official

E4 - Evidence of having mentored an unqualified, less qualified, and/or inexperienced official

E5 - Evidence of having delivered a British Swimming officials seminar or course

E6 - Evidence of having participated in relevant committees/working parties at County, Regional or National events

Details of the Officials Courses that are being organised within the County are posted on the MCASA Website.

These courses are free-of-charge to members of Middlesex Swimming Clubs.