Meet Promoter
Work with Committee and Coaching team to plan, promote and facilitate the successful and efficient running of the meet.
- Book pool dates / allocate training time as required
- Prepare and submit the licence application to Swim England for approval (this includes a full race programme of events)
- Ensure entry procedure and meet rules are clearly cascaded to all swimmers (by email and via the club website), including a deadline for entry and payment
- Co-ordinate receipt of meet entries and ensure payments have been received from all swimmers
- Provide the technical Sportsys team with a copy of the licence condition and programme of events so that the meet can be set up in Sportsys
- Process entries using Sportsys meet software
- Work with the club Officials Co-ordinator to ensure a full team of Officials are in place (making sure dates and timings are clearly communicated as far in advance as possible)
- Organise poolside Volunteers as needed
- Arrange any catering required for session breaks and poolside refreshments for Officials and Volunteers
- If medals are to be awarded check stock and arrange for more to be ordered if required
- Prepare signage, meet programmes, warm up schedules and sign-in sheets (as needed)
- Ensure all swimmers are made aware of on the day timings (sign-in, warm-up, start of racing)
- During racing be poolside to oversee and step in to help when and if required
- Submit race results, promoter’s report and referee report to Swim England within the deadline set up in the licensing criteria.
