Registering for a Meet
All club supported galas must be enterted via our online TeamUnify entry system, which can be accessed either via the club's website or the OnDeck mobile app. Any questions relating to galas should be directed to your child’s coach and/or the club’s Gala Secretary.
Signing up for a swim meet via the website
1. Click on the ‘Events’ link on the homepage.
2. Scroll down to the event you wish to enter. You can click on the event to read any information related to the meet, including the meet conditions. When you are ready to enter the event, click on the ‘Attend/Decline’ button on the right hand side.
3. Enter your username (email address) and password and click ‘Login’.
N.B. If you have yet to sign up to use TeamUnify, please contact the Membership Secretary who will send you a secure link to register to use the system.
4. On the next screen, click on the swimmer name towards the bottom of the screen.
5. In the Declaration drop down box select the ‘Yes’ option.
N.B. If you do not intend to enter the gala DO NOT select the ‘No’ option. All club supported galas only require you to sign up rather than declare non-attendance.
6. A list of all events will now be displayed. Please select the events your swimmer wishes to enter. Entry times are pulled directly from the club’s database, which is updated frequently from the Swim England database. Click ‘Save Changes’ in the bottom right once all events have been selected.
7. You will be taken back to the initial sign up screen shown in step 5. However, Member Commitment will now display 'Committed'.
8. ‘Committed’ does not mean that the entry has been approved and accepted. An accepted entries list will be created before the gala. It is your responsibility to check this list for any perceived errors and notify our gala secretary accordingly.
9. You should automatically receive a confirmation email with details of the events you have signed your swimmer up for (please check your junk mail if you don't seem to have received the email). You can amend your selection at any point up until the entry deadline within the TeamUnify system or OnDeck mobile app.
N.B. If your swimmer’s best times change between submitting the entry and the closing date for entries, please do not worry as times are updated when entry files are generated. Also, please do not attempt to amend a swimmer’s entry times as they will be over-written by the system automatically when the entry file is generated and/or could result in the swimmer entry being rejected.
Credit/debit cards are not charged until shortly after the entry deadline. Once card payments have been processed, you should receive an email with a link to view the charges. The charges will include a card processing fee and club surcharge
Signing up for a swim meet via the ‘Gala Sign Up’ email
When the sign in opens for a gala, you will receive an email from the club. This is an auto-generated email, so please do not reply to it. Any questions relating to galas should be directed to your child’s coach and/or the club’s Gala Secretary.
Within the email, there are two hyperlinks. The first will take you to the general information regarding the gala.
1. You can enter the gala by clicking on the ‘Attend/Decline’ button.
2. You will be taken to step 4 above, so please follow the instructions from there.
Signing up for a swim meet using the OnDeck mobile app
1. Download and install the free OnDeck app from either the appropriate app store below.
2. Log in to the app using your TeamUnify username (email address registered with the club) and password.
N.B. If you have yet to sign up to use TeamUnify, please contact the membership secretary who will send you a secure link to register to use the system.
3. Select your swimmer at the bottom of the page (if you have multiple swimmers you will need to repeat the sign-up process for each one).
4. Scroll across the tabs and select ‘FUTURE MEETS’.
5. Scroll down the list and select the gala you wish to enter.
6. Click ‘Declare’.
N.B. If you have not registered a credit/debit card with the TeamUnify system you will see the following messages. You will not be able to enter the gala until you have registered a payment card.
7. If you have registered a payment card, select the session and events your swimmer wishes to enter and click ‘Save Changes’.
N.B. If your swimmer’s best times change between submitting the entry and the closing date for entries, please do not worry as times are automatically updated when entry files are generated.
Credit/debit cards are not charged until shortly after the entry deadline. Once card payments have been processed, you should receive an email with a link to view the charges. The charges will include a card processing fee and club surcharge.
Registering a credit/debit card with TeamUnify
To enter all Sevenoaks Swimming Club supported galas parents/carers must have a credit/debit card registered on our TeamUnify site. To add card details to your secure profile, complete the following steps:
1. Login to our site by clicking the login button in the menu bar.
2. Enter your username (email address) and password and click ‘Login’.
N.B. If you have yet to sign up to use TeamUnify, please contact the Membership Secretary who will send you a secure link to register to use the system.
3. In the side menu, click My Account > Set Up Autopay
4. In the Payment Setup tab, click ‘Add New Card’.
5. Complete all fields. If the card is registered to the same address that is held by the club, click ‘Copy From Account Info’ to populate these fields. When all data has been entered, click ‘Next’.
6. Click on the 'Save' button to store the card details. Click 'OK' on the dialogue box that will pop up.
N.B. If you need to update/delete/replace your card details please navigate to the AutoPay Setup section.
7. You can now log out of the TeamUnify system.
Information relating to TeamUnify and payment card security can be found on the TeamUnify website here.
