• Arrive at the pool at least 15 minutes before the scheduled warm-up time begins. This time will be listed in the meet information handed out to all swimmers and also in the team newsletter.
  • Make sure your child checks in with his or her coach!.
  • If this is not done, they may not be allowed to swim that event or session.
  • Check-in is required so that the people running the meet know who is actually at the meet. After check-in, the meet administrators "seed" the swimmers into heats.
  • Your child should report to their coach for warm-up instructions. It is very important for all swimmers to warm-up with the team. A swimmer's body is just like a car on a cold day-he/she needs to get the engine going and warmed-up before he/she can go all out.
  • After warm-up, your child will go back to the area where his/her team is sitting and wait until their first event is called.
  • The meet will usually start about 10-15 minutes after warm-ups are over.
  • Parents are not allowed poolside unless they are serving in an official capacity. Similarly, all questions concerning meet results, an officiating call, or the conduct of a meet, should be referred to a coach after the session is concluded. He or she in turn, will decide whether to pursue the matter through the proper channels.
  • A start sheet or meet programme may be available for sale in the lobby area of the pool. It lists all swimmers in each event in order of "seed time". When the team entry is sent in, each swimmer and his/her previous best time (up to the date that the entry was submitted) in that event is listed. If the swimmer is swimming an event for the first time, he/she will be entered as a "no-time" or "NT". A "no-time" swimmer will most likely swim in one of the first heats of the event.



  • Most meets are computerized.
  • A swimmer usually reports directly to his/her lane for competition a number of heats before he/she actually swims.
  • The swimmer swims his or her race.
  • After each swim:
  • Depending on the coaches instructions, the swimmer may be asked to do some recovery swimming if a "warm down" pool or lanes are available.
  • The swimmer should then go immediately to his or her coach. The coach will discuss the swim with each swimmer. Some coaches may wish to talk with the swimmer before her recovery swim.
  • Generally, the coach follows these guidelines when discussing swims:
    • Positive comments or praise
    • Suggestions for improvement
    • Positive comments
  • Things you, as a parent, can do after each session:
  • Tell them how well they did! The coaching staff will already have discussed any technical aspects so no need for you to do this.  
  • Ensure they are able to relax between sessions, eating / drinking as appropriate.

When a swimmer has completed all of their events they must check with the coach if they are allowed to leave. They may be required for relay participation or to stay on for the prize-giving ceremony. Results are usually posted shortly after the end of each session.


Swimmers are expected to dress in Club tracksuits for travel, arrival and departure at all swim meets other than Club Championships. This portrays a professional and smart image of the Club, ensures that our swimmers are clearly identifiable to coaching staff and officials whilst also supporting commitments to our sponsors. Swimmers are also expected to wear Club tracksuit for all official photographs, including prize ceremonies.


Photography is permitted at most meets provided the individual registers with meet organisers prior to taking any photographs. This is usually done through a Photography Register. Further details of the ASA policy on photography is contained in their publication, Wavepower, available on the ASA website –