Club Documentation

  1. Welcome pack - for our new joiners.
  2. Frequently asked questions – Answers to questions frequently put forward to Coaches and Committee members.
  3. Club Constitution – Based on the Swim England model constitution, this document publishes how we regulate our club affairs.  The Constitution is the cornerstone of the City of Derby Swimming Club.
  4. Descriptions of Key Roles – Descriptions of the key roles required to run our club both efficiently and effectively.  The majority of the roles are fulfilled by the goodwill of volunteers.
  5. Code of Conduct – The ‘Code of Conduct’ publishes the agreed set of rules for appropriate behaviour of all members of the City of Derby Swimming Club.
  6. Club Equity Statement – The ‘Equity Statement’ complements the Club Constitution defining our policy on being fair and impartial.
  7. Data Protection Booklet – The purpose of the Data protection booklet is to enable us to comply with relevant legislation in respect of the data we hold, follow good practice, and ensure we adhere to the Data Protection Act (1998).
  8. Procedure for dealing with Complaints and Disputes – When a dispute arises every effort should be made for the parties to settle the issue in an informal manner. Only when this avenue has been exhausted and no satisfactory conclusion reached, should the next steps be taken.  This procedure outlines the process for dealing with complaints and disputes within the Club
  9. Club Rules & Bylaws - Rules & Bylaws affecting swimmers & members of the club.
Welfare Documentation
  1. Child Safeguarding Policy and Procedures – This link provides direct access through the ‘Wave Power’ website to the Swim England Child safeguarding policy and procedures.
  2. Late Collection of Children Policy - This link provides direct access to City of Derby and Swim England procedure regarding the late collection of children after training sessions.
  3. Child Welfare Complaints Procedure – This link provides direct access through the ‘Wave Power’ website to the Swim England Child Welfare Complaints procedure.
  4. Photographic Policy – The Photographic policy publishes the rules for recording images of our swimmers under the age of 18 years old.   The policy is necessary to ensure all images are taken in good faith and used appropriately.
  5. Guide to Social Media – The main aim of social networks is to build relationships with ‘friends’ and ‘followers’ through fresh and engaging content.  Used effectively Facebook and Twitter can be springboards to promoting our club and the hard work of our volunteers.  These simple guidelines promote its effective use.
AGM Documentation
AGM Docs here - proposed constitution here
Updated 07-December-2020